Keeping Track of the IEP
If your child has an Individualized Education Plan (IEP) at school, keeping track of all relevant documents is essential. Bringing all the documents together in one place helps make the IEP process go more smoothly.
Your child’s IEP binder can be as simple as a 3-ring binder with a few page protectors or as fancy as a custom scrapbook. The important thing is having all the information together in one place when you need it. Here are some key components to include.
- All relevant assessments, newest on top.
- Authentic (current) samples of your child’s work in math, writing, penmanship, and art (consider leaving older ones in the back to document progress).
- A picture of your child, updated annually. Having that picture helps remind everyone at the table that we are considering the needs of a child who is so much more than the pile of paperwork on the table.
- Business card holder to organize contact information for everyone who works with your child. You should have contact information for your child’s teacher, therapists who work with your child, the school office, and the administrator.
- Medical records, if applicable.
- Any general information that may be needed, such as immunization records, developmental history, etc.
By keeping track of all the documents pertaining to your child’s education, you’ll have the information at your fingertips when it comes time to advocate for your child at a meeting.
Also remember that federal law requires the school to offer you a written copy of your parental rights and procedural safeguards at every meeting. You do not have to accept it, but it must be offered. Additionally, the school must provide a copy of the IEP as well as any supporting documentation (reports, meeting minutes, etc) that was generated for the purpose of the meeting. File this information in your child’s IEP binder as well.